The Legal Administrative Assistant will support our General Counsel and Human Resources department. We seek an organized, diligent, and proactive person to take responsibility for key legal and office administrative tasks. This is a hybrid role, with 2-3 days in our Birmingham, Alabama office.
ESSENTIAL JOB FUNCTIONS
- Facilitates requests from clients for RENFROE employees and contractors to attend meetings, depositions, and trials
- Responds to subpoenas, including correspondence and document production
- Researches legal issues and interacts with government agencies for compliance matters
- Receives and distributes documents served on the company agent, tracks legal matters, maintains contract database, and images legal documents and invoices
- Implements and releases litigation holds on company documents
- Prepares and formats reports, policies, documents, and SOPs
- Organizes information in the company’s databases and tracking and storage systems
- Receives, routes, and tracks mail and packages
- Maintains, inventories, and orders office supplies and equipment
- Manages the relationship with the office property management company, maintenance orders, and building conference room reservations
- Responsible for storage facility maintenance
- Plans company meetings and events and makes travel reservations
- Manages office and building access and makes badges as needed for Home Office and individuals on project assignments
EXPERIENCE/QUALIFICATIONS
- Degree or certificate in Business Administration, Legal Administration, or a related discipline is a plus.
- At least two years of experience in an administrative role.
- Experience in a legal environment is a plus.
- Computer proficiency, including experience with MS Office Suite. Experience with Teams, SharePoint, JIRA, Paycom, Asana, and Lattice is a plus.
- Strong written and verbal communication skills and demonstrates empathy and a service mindset toward customers and co-workers
- High integrity and can be trusted to work with sensitive legal, client, and personnel information
- Highly organized, detail-oriented, and committed to excellence
- Curious and focused on company and personal growth and improvement